The following outlines a means by which licensees may satisfy the requirements of 10 CFR 20.2206, "Reports of Individual Monitoring," in an electronic format by submitting magnetic disks, cartridges, or tape with formatted radiation exposure data.

Each of the following data storage media is compatible with the Radiation Exposure Information Reporting System (REIRS). The electronic media listed below are preferred by NRC for these submissions and are presented in the order of preference. However, licensees are encouraged to submit data on whatever system is compatible with their existing systems. Other forms of data submission may also be acceptable. NRC will provide additional guidance to licensees upon request to the REIRS Project Manager.

	PC Diskettes
	3-1/2" or 5-1/4"
	Double sided, high or double density
	Standard IBM-DOS format
	ASCII character format


	Magnetic Tape
	8 mm tape cartridges
	Data quality
	ASCII or EBCDIC format

With the submission of each disk, tape, or cartridge, the licensee should also submit a transmittal letter containing information that will minimize processing time and help resolve possible discrepancies. Each letter should contain the following information, as a minimum:

File name	Descriptive name of the file or files contained on the disk.
Date Created	Date each file was created.
Operating system	Operating system and version used to format the disk.
Contact	Name and telephone number of the person knowledgeable about each file.
Other instructions	Comments or explanation regarding the submission, the actual date, the data format, or the other important information.
Signature and date	Dated signature of the licensee authorized representative responsible for the data.

One routine Form 5 is expected for each monitored individual at the facility for the monitoring year. There may also be a PSE Form 5 for some individuals. Because there are to be few repetitions of employee information, the employee information is included in the Form 5 Dose Record. The primary license number is also included in each Form 5 Dose Record to ensure that the records are assigned to the proper facility.

The file structure consists of a Header Record which provides information about the source of the data file followed by Form 5 Dose Records and supporting Form 5 Intake Records. Each record contains only ASCII or EBCIDIC printable characters and is terminated with a Carriage Return (CR) and a Line Feed (LF). All empty space in a field is padded with spaces. Text strings are expected to be left justified in a field and numbers are expected to be right justified in a field.

The following record type occurs only once at the top of each data file to identify the source of the data.

Field	WIDTH	START COL.	END COL.	Description
Primary_License	13	1	13	Primary NRC License Number
Preparation_Date	8	15	22	Date the record was written to the data file formatted as 'YYYYMMDD"
Licensee_Name	72	24	95	Name of NRC Licensee
Contact	72	97	168	Name of person to contact for further information about this data file.
Phone_Number	14	170	183	Contact's phone number
Other_License_1	13	185	197	Other related NRC License numbers.
Other_License_2	13	199	211	Other related NRC License numbers.
Other_License_3	13	213	225	Other related NRC License numbers.
Other_License_4	13	227	239	Other related NRC License numbers.
Other_License_5	13	241	253	Other related NRC License numbers.
Other_License_6	13	255	267	Other related NRC License numbers.
Other_License_7	13	269	281	Other related NRC License numbers.
Other_License_8	13	283	295	Other related NRC License numbers.
Other_License_9	13	297	309	Other related NRC License numbers.
Other_License_10	13	311	323	Other related NRC License numbers.

The following record type occurs once for each Form 5 being reported. It is followed by zero or more Form 5 Intake Records.

Field	Width	StartCol.	EndCol.	Description
Employee_ID	12	1	12	SSN, PPN, CSI, WPN, IND, or OTH. IDs should have no punctuation.
ID_Type	3	14	16	'SSN', 'PPN', 'CSI', 'WPN', 'IND', or 'OTH'
Primary_License	13	18	30	Primary NRC License Number
Preparation_Date	8	32	39	Date the record was written to the data file formatted as 'YYYYMMDD'.
Record_Type	1	41	41	'D' = Dose
First_Name	25	43	67	Employee's Full First Name (no nicknames)
Middle_Initial	1	69	69	Employee's Middle Initial
Last_Name	25	71	95	Employee's Last Name. Titles such as "Jr" should be separated from the last name by a space. No punctuation should be used in the title.
Sex	1	97	97	Employee's Sex. 'M' = Male and 'F' = Female
Birth_Date	8	99	106	Employee's Date of Birth ('YYYYMMDD')
Monitoring_Start	8	108	115	Date monitoring began ('YYYYMMDD'). This is typically January 1 of the monitoring year for everyone except new hires.
Monitoring_End	8	117	124	Date monitoring ended ('YYYYMMDD'). This is typically December 31 of the monitoring year for everyone except terminations.
Report_Type	1	126	126	'R' = Record, or 'E' = Estimate
Exposure_Type	1	128	128	'R' = Routine, or 'P' = PSE
DDE	8	130	137	Deep Dose Equivalent in rem. This can be formatted as '999.999'.
LDE	8	139	146	Eye Dose Equivalent to the Lens of the Eye in rem. This can be formatted as '999.999'.
SDE_WB	8	148	155	Shallow Dose Equivalent, Whole Body in rem. This can be formatted as '999.999'.
SDE_ME	8	157	164	Shallow Dose Equivalent, Max Extremity in rem. This can be formatted as '999.999'.
CEDE	8	166	173	Committed Effective Dose Equivalent in rem. This can be formatted as '999.999'.
CDE	8	175	182	Committed Dose Equivalent. This can be formatted as '999.999'.
TEDE	8	184	191	Total Effective Dose Equivalent. This can be formatted as '999.999'.
TODE	8	193	200	Total Organ Dose Equivalent, Maximally Exposed. This can be formatted as '999.999'. Organ

The following record type occurs once for each intake on the Form 5 being reported.

Field	Width	StartCol.	EndCol.	Description
Employee_ID	12	1	12	All IDs should have their normal punctuation.
ID_Type	3	14	16	'SSN', 'PPN', 'CSI', 'WPN', 'IDL', 'IND' or 'OTH'
Primary_License	13	18	30	Primary NRC License Number
Preparation_Date	8	32	39	This is the date from the parent Form 5 Dose Record formatted as 'YYYYMMDD'.
Record_Type	1	41	41	'I' = Intake
Radionuclide	9	43	51	Radionuclide abbreviation with the hyphen.
Class	1	53	53	'D', 'Y', 'W', 'V' or 'O' for other.
Mode	1	55	55	'H' = Inhalation, 'B' = Absorption, 'J' = Injection, or 'G' = Ingestion
Intake	10	57	66	The amount of uCi for the radionuclide. This can be expressed in scientific notation using the format '+9.999E+99' or as a decimal number of less than 9 digits.

The following record type occurs only when comments are necessary to explain special exposure calculations or overexposures.

Field	Width	StartCol	EndCol.	Description
Employee_ID	12	1	12	IDs should have no punctuation.
ID_Type	3	14	16	'SSN,' 'PPN,' 'CSI,' 'WPN,' 'IDL,' 'IND,' or 'OTH.'
Primary_License	13	18	30	Primary NRC license Number.
Preparation_Date	8	32	39	this is the date from the parent Form 5 Dose Record formatted 'YYYYMMDD'.
Record_Type	1	41	41	'C' = Comment
Comment	240	43	282	Explanatory comment when needed.

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